Payroll

Payroll keeps your employees, works out a payslip for each of them per pay period, gives the finished payslips a number and a PDF, emails them, and exports the figures for your accountant. When the Payroll module is on for your business, the sidebar shows a People group with Employees, Pay runs and Settings.

What Payroll does not do#

Payroll calculates gross pay, holiday pay and your own fixed lines. It does not calculate tax in this version:

• The Wage tax and Zvw contribution rows on every payslip start at 0.00 and are filled in by hand, with the amounts your accountant or the tax tables give you. See Wage tax and Zvw.
• Borkol does not file the loonaangifte; give the CSV and PDFs to your accountant. See For your accountant.
• There is no annual statement (jaaropgave), no leave or sick registration and no timesheets yet.

Only the account owner#

Employees, pay runs and payslips hold salaries, BSNs and bank accounts, so the whole module is for the account owner only. Any other member who opens a payroll page sees Payroll is for the account owner ("Only the owner of this business can see employees, pay runs and payslips. Ask the owner if you need access.") and no data. The payroll cards on the dashboard home show for the owner only as well.

What is in this chapter#

How the pieces fit together#

1. You add your employees: contract, salary or hourly rate, IBAN and BSN. If you start using Borkol in the middle of a year, you enter each employee's opening balances for that year.
2. You create a pay run for a period. It holds a draft payslip for every employee in service in that period, with the salary or hours, the holiday pay reserve and your line presets already calculated.
3. You check the payslips: enter the hours of hourly workers, fill in the wage tax and Zvw, and change any line by hand where needed.
4. You finalize the run. Every payslip gets its number and a PDF and can no longer change. A mistake found later is fixed with a correction run.
5. You send the payslips by email and download the CSV files and PDFs for your accountant.

Before your first pay run#

• Under Settings → Business, fill in the Payroll tax number (your loonheffingennummer, for example 123456789L01). It prints in the employer block of every payslip. See Business profile.
• Under People → Settings → Periods, choose how often you pay and when holiday pay is paid out. See Payroll settings.
• Under Delivery, choose the email account payslips are sent from.
• Add your employees, with opening balances if you start in the middle of a year.

The dashboard cards#

For the account owner, the dashboard home shows three payroll cards. Each one opens Pay runs: